Privacy Policy

1. Introduction

Evodince GmbH ("we", "us", or "our") is committed to protecting your personal data and your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website or use our services.

We comply with the General Data Protection Regulation (GDPR) and the Austrian Data Protection Act (DSG). If you have any questions about this policy, please contact us at “datause [at] evodince [dot] com”.

2. Controller Information

Evodince GmbH
5020 Salzburg
Austria
Email: datause [at] evodince [dot] com

Data Protection Officer: Not Applicable

3. What Data We Collect

We may collect and process the following categories of personal data:

  • Contact information (e.g., name, email address, phone number)

  • Professional information (e.g., organization name, job title)

  • Newsletter preferences and engagement data

  • Website usage data (e.g., IP address, browser type, device type, pages visited, time spent) via cookies or analytics tools

  • Any information you voluntarily provide to us

4. How We Use Your Data

We use your data to:

  • Provide and improve our services

  • Respond to inquiries and communicate with you

  • Send you newsletters, updates, or marketing material (with your consent)

  • Analyze website traffic and usage trends

  • Fulfill legal obligations

5. Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Consent (e.g. for newsletters or marketing emails)

  • Performance of a contract (e.g. client services)

  • Legal obligations (e.g. tax compliance)

  • Legitimate interest (e.g. improving our services or website)

6. Cookies and Analytics

Our website may use cookies and similar technologies for functionality and performance analysis. You can adjust your browser settings to refuse cookies, though some features may not work properly as a result.

We may use tools like Plausible Analytics, which respect privacy, to gather anonymous usage statistics.

7. Use of Artificial Intelligence (AI)

We use AI technologies to support the creation, formatting, and optimization of newsletter content, as well as to better understand the needs and interests of our customers and subscribers. Specifically, AI may be used to:

  • Curate and recommend content based on anonymized engagement data

  • Assist in drafting or summarizing components of our outputs

  • Identify common user preferences to improve content relevance

  • Suggest editorial or layout improvements for clarity and readability

These systems are provided by trusted EU-based or GDPR-compliant AI service providers. We do not use AI to make automated decisions that have legal or similarly significant effects on individuals.

Your personal data is never used to train AI models unless you have explicitly consented to such use. Any AI-generated content or interaction that affects you directly will be transparently labeled as such.

We monitor the compliance of our AI integrations with applicable EU regulations, including the evolving obligations set forth under the EU AI Act.

8. Data Sharing and Transfers

We do not sell, rent, or trade your personal data. We may share your data with trusted third-party service providers (e.g., cloud hosting, analytics providers, newsletter platforms) under strict EU-privacy data processing agreements.

Your data may be transferred outside the EU only if adequate safeguards are in place, such as Standard Contractual Clauses (SCCs).

9. Your Rights under GDPR

You have the right to:

  • Access your personal data

  • Correct inaccurate or incomplete data

  • Withdraw consent at any time

  • Request deletion ("right to be forgotten")

  • Object to or restrict processing

  • Receive a copy of your data in a portable format (data portability)

  • Lodge a complaint with a supervisory authority (in Austria: Datenschutzbehörde – www.dsb.gv.at)

To exercise your rights, please contact us at “datause [at] evodince [dot] com”

10. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes described in this policy or to comply with legal requirements.

11. Security

We implement technical and organizational measures to protect your data from unauthorized access, loss, or misuse. These include encryption, secure servers, access controls, and regular monitoring.

12. Contact

If you have any questions or concerns about this Privacy Policy or our data handling practices, please contact:

Evodince GmbH
5020 Salzburg
Austria
Email: “datause [at] evodince [dot] com”

Last updated: April, 2025